Employment Verification Services

Protecting your business and minimizing risk against fraud and loss of reputation through meticulous screening and validation process.

Why Background Screening?

With increasing connectivity, there is an advent of a truly global workforce, multi-location operations which has led to an exponential increase in the risks associated with candidate recruiting and contract staff/vendor hiring.

Human capital is increasingly being acknowledged as the most important investment for any company. Finding the right talent in the right job at the right time is a humungous challenge that the HR teams are facing in the current hiring scenario.

In all of this, in the more recent times, involvement of individuals from corporate in various crimes have led to increased realisation about the value for background screening all employees at all levels in the recruitment process.

Employment Verifications

Your leading verification partner

Protecting your business and minimizing risk against fraud and loss of reputation through meticulous screening and validation process

Objective :

  • To put our best efforts to protect our clients against incorrect information presented by potential hires
  • To ensure clients data protection
  • To ensure customer delight by delivering speedy & Quality services

Why Employee Verification?

With increasing connectivity, there is an advent of a truly global workforce, multi-location operations which has led to an exponential increase in the risks associated with candidate recruiting and contract staff/vendor hiring

Human capital is increasingly being acknowledged as the most important investment for any company. Finding the right talent in the right job at the right time is a humongous challenge that the HR teams are facing in the current hiring scenario.

In all of this, in the more recent times, involvement of individuals from corporate in various crimes have led to increased realisation about the value for background screening all employees at all levels in the recruitment process.

Employment Verification –Types & Scope

Academic Verification

Educational & Professional qualifications of candidates are checked by:

  • Accessing records of relevant educational institutions to verify the claimed qualification of the candidate
  • Ascertaining validity of any certificates presented by the candidate

Residential Verification

Discrete checks through physical and telephonic verification’s are conducted, which includes:

  • Verification of the present address
  • Substantiating other relevant details

Criminal Verification

Criminal Record checked by:

  • Identification of the police station, which has jurisdiction over the present and permanent residential address of the candidate.
  • A confirmation by the police station in-charge is to be obtained verbally / written.

Gap Verification

An inquiry is made if the candidate has a gap of more than three months in his resume, in terms of:

  • Gap between completion of education and starting of his career, or
  • Gap between two employments

Identity Verification

With incidences of employee/ customer database breaches and identity fraud on the rise, legal issues and legislative requirements, identity checks are gaining importance

Driving License Verification

Authenticity of driving license to check genuineness of driving license

Court Records

Details of any legal proceedings are verified

Vendor Verification

Companies check the credentials of vendors before hiring them for business

Details Required for Verification Process

A completed Employment Form with a duly signed Authorization Release Note permitting People Pro to conduct Background Verification.

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For Education Authentication

  • Degrees or Certificates that For Education Authentication need to be verified

For Employment Verification

  • Relieving letters from previous employers (as applicable).
  • Other documents like employment letters.
  • Employee ID of the candidate Name(s) & Contact Information of Professional References

For Address Verifications

  • Proof of Residence – copy of passport, voter id etc.
  • Current & Permanent residence address details.

For Criminal Verification

  • 2 Passport Size Photographs
  • Documents for Proof of Residence etc from case to case

Background Verification in Indian Industry

  • The concept of background screening was introduced in India around 2010. This was triggered by the changed security environment post the 9/11 attacks in the USA. With a number of Fortune 1000 companies initiating business in India — either through setting up their own offices or outsourced work to India, it was expected that their India based entities/partners (mainly IT and BPO/ITeS companies) followed processes that were integral to their recruitment policies. (Incidentally, more than 90 per cent of Fortune 500 companies have a formal policy of background screening their employees.) This led to background screening of their employees as well as their outsourced staff.
  • The concept of background screening is now no more limited to just IT, ITeS or the BFSI segments. Growing number of organisations in the manufacturing, petroleum, hospitality, health care, retail, travel, telecom, educational institutions and entertainment industries are adopting background screening practice. It is becoming a part of the standard outsourcing contract and therefore Indian companies continue to proactively adopt it as part of their business process.
  • The background screening process involves carrying out different kinds of checks given below. Any misrepresentation in the above checks is reported as discrepancy. Discrepancy rate is the percentage of misrepresentations/fraudulent/adverse information that the comprehensive Background Screening procedure uncovers during the verification process.

Few Reported incidences that realised the need / importance of Background Verifications

  • Car drivers being involved in crimes in the IT/ ITeS sector, access to sensitive customer information in BFSI sector, instances of staff in educational institutions involved in exploitation cases — all have led to growing awareness of the need for background screening of employees as well as vendor/contract staff.
  • The Anti-Terrorism Squad, during investigations into the 7/11 serial blasts in Mumbai in 2006 uncovered that two of the blast suspects used degree certificates from an unrecognized institute to get jobs in well-known IT companies. One was hired as a computer programmer with a multinational software company & the other was a computer engineer at leading IT company.
  • Two employees of a leading BPO company tampered with the credit card profiles of American citizens. They were paid over Rs. 10 lakh through a online from a bank in Detroit for modifying the personal and financial data of hundreds of credit card holders.
  • A doctor with fake MBBS and MD degrees worked in the ICU of one of Mumbai’s top health institutes.
  • A practice head of one of India’s largest IT firms was found to have submitted forged degree certificates from a leading management institute. The person had managed to survive in corporate India for more than 2 decades before the fraud was discovered.

“Replace the WHY of background screening with a MUST“ Screening is Must………

  • In recent times, background checks have gone from a luxury to a necessity, from a mostly expensive time consuming task to a critical paperless process.
  • The reality is that the organisation’s reputation is at stake incase they hire someone with questionable background. Brand equity and value can be adversely impacted if it is known that an organisation didn’t do enough due diligence before recruiting a certain individual who had questionable background. Thus, lack of background screening or even less number of checks conducted on current or potential employees is something that would come back to haunt any organisation — through reduced business, inability to retain better employees and adverse impact on its public perception.
  • In fact, it does become very embarrassing for organizations who do not conduct adequate background screening of their employees or their vendor/contract staff when that aspect gets exposed.
  • Some factors Screening is Must behind the increased use of background checks include well publicized incidents of workplace violence, multi-million dollar negligent hiring verdicts, a sharp rise in cases of resume fraud including some well publicized examples of fake degrees, and a national awareness of the dangers to children and other vulnerable groups when unqualified or dangerous persons are allowed access to them.